Tour of Utah – Marketing & Hospitality Internship

General Event Information

Race Dates

• August 6 — 12, 2018
• Team presentation ceremony — August 4, 2018

Website

• http://www.tourofutah.com

Job Description and Requirements

Marketing and Promotions

• Executes marketing campaigns and plans events depending on expertise
• Works with appropriate TOU/LOC staff to support campaigns targeted towards key audiences
• Works with TOU staff to determine appropriate customized programs and strategies for various key audiences
• Works with TOU staff and marketing team to oversee development and distribution of key collateral materials including but not limited to the following:
  • Mike and The Bike activity books
  • Hotel Kits
  • Stage posters
  • Map guides
  • Volunteer flyers
  • Spectator guide
• Attend local festivals, fairs and celebrations to promote the TOU and encourage host city volunteer recruitment (may include weekend and evening hours)
• Travel may be required
• Impact awareness/attendance by developing, supporting and executing grassroots marketing activities
• Provides coordination and project management to ensure event success
• Experience in customer service or other people-oriented fields desired
• Strong communications skills and out-going personality

Events

• Coordinate and work with TOU staff to coordinate all aspects of the Tour of Utah Team Presentation and VIP Reception (August 4)
  • View site location
  • Manage run of show
  • Manage event volunteers
  • Assist with set-up, logistics and coordination which may include but not limited to:
    • Decoration, signage, check-in
• Coordinate and work with TOU staff to coordinate all aspects of the Tour of Utah Tour de France viewing parties (July)
  • Securing site locations
  • Coordinating food and beverage
  • Event outreach
• Coordinate Ultimate Challenge Pasta Party and VIP Event (August 10)
  • Coordinate set up with venue
  • Manage guest check in
• Coordinate Tour of Utah Post-party event (August 12)
  • Secure Venue
  • Coordinate catering
  • Manage check-in process
• Additional Events include
  • Salt Lake Marathon Bike Tour (April 21)
  • Huntsman 140 (June 16)
  • Tour de France Viewing Party (July TBD)
  • Snowbird Hill Climb (July 28)

Hospitality — Start Cities

• Pre-event assistance as requested
• Support Hospitality Manager as requested
• Help load-in/out and set-up/take down hospitality tents and areas, including but not limited to: filling beverage barrels, clean-up, clear tables, trash removal
• Assist with decoration, signage, furniture
• Will require some physical exertion — emptying and carrying trash bags, moving supplies and equipment
• Oversee operation of Tour Tracker feed in VIP Hospitality
• Assist with hospitality check-in
• Travel with TOU required (August 3-12)

Street Team Promotional Efforts (as required)

• Attend local festivals, fairs and celebrations to promote the TOU and encourage host city volunteer recruitment (may include weekend and evening hours)
  • Travel may be required
• Impact awareness/attendance by developing, supporting and executing grassroots marketing activities
• Executes marketing campaigns and plans events depending on expertise
• Works with appropriate TOU/LOC staff to support campaigns targeted towards key audiences
• Works with TOU staff to determine appropriate customized programs and strategies for various key audiences
• Provides coordination and project management to ensure event success
• Experience in customer service or other people-oriented fields desired
• Strong communications skills and out-going personality
• Assist with Sprint to the Finish kids bike races at finish venues as available

Administrative

• Outreach to local bike shops, clubs, organizations
• City notifications — post at local businesses, neighborhoods, etc.
• Assist LOCs to update and maintain resource pages
• Assemble VIP gift bags & volunteer product
• Administrative duties as needed or required

Number of Hours (weekend and holidays hours required)

• April: 10-15 hours per week
• May – June: 15 – 20 hours per week
• July: 20 — 25 hours per week
• August: 50 hours (event week)
• August: 10-15 hours per week (wrap up)

APPLY HERE